Easy to use bookkeeping system from Simply Numbers

I fix broken numbers.

I fix broken numbersMonday Morning Doodles

I’m getting ready to fix some numbers.  No major surgery today, just a regular check-up.

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I have to seriously downsize this year.  I have been keeping everything related to my taxes forever.  It’s time that this stuff goes! I have to tell you that it’s fun to see some of this stuff like …..Did you know that I made $727 the first year I worked?   I was 14 and worked that summer at Dairy Whip.  I didn’t work the whole summer because I also made bridesmaid dresses for my sister’s wedding.   Fun to find  but there is a better place for a time capsule.

OK, back to downsizing.  I’ve been sorting through files and envelopes but have spent hours going through and separating what needs to be shredded (social security numbers, cancelled checks) and stuff that can be tossed (receipts  with no cc #’s,  donation receipts, notes, worksheets).

I’ve reduced it down to ONE file box.  It will get smaller when I scan the returns.  I have two trash bags to toss and two file boxes full to bring to be securely  shredded.  It’s too much work for my poor little office shredder.

 BIG ROCKS TIP

When you file away your tax documents this year think of your future self.  Separate the items that need to be shredded and those that can be thrown in the trash.

A Strong Foundation

Big rocks can become a strong foundation to build upon.

BIG ROCKS

I have declared March-Big Rocks Month.   

What does that mean?    I’ve discovered that it means many things.  I will talk about some of those things throughout the month.

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A major goal of Simply Numbers is to give small business owners skills and confidence to control their own numbers.  Bookkeeping is often neglected when creating a business.  Accurate numbers are essential  to make good business decisions.    I love to see people gain control and realized that it’s simply numbers

Rebecca’s story makes me smile.  I met Rebecca Metz  at a networking event when we were both in the early days of Simply Numbers and Modern Inconveniences.   Rebecca had bought  QuickBooks on the recommendation of a salesperson.   She had the tools but needed the system to get all of her miscellaneous receipts and accounts tamed.  We spend a few months off & on working together to get a working system.   Soon, she didn’t need me anymore for the routine stuff.  She could invoice, write checks, and make deposits with ease.   At that point, she went on my monthly R&R plan monthly (Reconciliation & Review) plan.   I would reconcile her accounts , ask & answer  questions, and help with ongoing training as needed.  At the end of the year I also helped  with 1099s, sales tax reporting, and getting information ready for the tax preparer.

A little more time passed, business was good,  and Rebecca hired Jennifer to help with entering the receipts and PayPal transactions.  I continued to do the R&R but I also started to train Jennifer on the ins and outs of QuickBooks.

Last spring I found that out they really didn’t need me much anymore.  Jennifer was mastering account reconciliations and the nuances of QuickBooks.  It was time to develop a new package for my graduate.  I now have a Quarterly R&R program.  I will continue to be the go-to person for bookkeeping & QuickBooks related issues. I’ll review the accounts quarterly and help out with the year-end activities.   The bugs should be worked out to offer this program for all in early 2013.

Congrats to Rebecca & Jennifer!

Go, Girls, Go!!

I love it when my clients don’t need me anymore.   Can I help you now?  I now have room for a few more monthly R&R clients.   The timing is perfect. Summer is over.  It’s time to get back to work.  The last month of the 3rd quarter is starting soon.  My initial setup takes care of the current quarter transactions.  Check out www.Simply-Numbers.com for more information.

I love visual explanations.  This one is even pretty enough to print out and post on my bulletin board.

 

The Accounting Cheat Sheet
The Accounting Cheat Sheet for Small and Micro-Businesses

I recently worked on a fun little project for a client.   My client bought Neat Receipts Scanner and was having a problem importing her receipts into QuickBooks Pro 2010.  I have a Mac version of the NeatReceipts Scanner so I wanted to test out the process on a PC.

I went to The Neat Company http://www.neat.com/products/software/neat-5-for-pc  and downloaded Neat 5 for PC.

I scanned a receipt on my printer/scanner and  Imported  it to Neat 5 for PC. (This would have been a one step process if I had a Neat scanner for PC.) The software is very straightforward.

I then Exported to QuickBooks(direct) the item.  There is also an option to export a whole folder.

The first time you will see confirmation screen.  – There is a great video on Neat.com showing this process.  http://www.neat.com/support/video-tutorials-and-user-guides/neat-5-win/export-to-quickbooks

Now… the tricky QuickBooks part….  At first glance it appears that QuickBooks  missed the account, such as “Office Supplies”  that you had selected  and entered it as Accounts Payable.   QuickBooks actually made 2 entries from the one receipt.

  1. Entered a Bill showing the vendor Office Depot with “Office Supplies” as the Expense.  – You can see this in the vendor center by looking at the vendor – Office Depot and transactions.
  2. Paid the bill with the appropriate bank or credit card account.

I hope that helps.   I’ll be making a step by step video showing what I did.   Let me know if you’d like a copy.